How MaternityLink works — for her and for HR

How MaternityLink works — 3 steps

MaternityLink is the employer benefit platform that gives every woman a complete, continuous health record across her entire maternity journey — and turns it into employer-ready compliance documentation, without her clinical data ever reaching her employer.

This Happens In 3 Steps:

Step 1 — She builds her health passport
From the moment a woman joins MaternityLink, she builds her encrypted passport. She uploads scan reports, midwife notes, MAT B1 forms, and GP letters. She logs appointments, symptoms, and workplace concerns. She records what she needs HR to know — and what she never wants HR to see.

Step 2 — She configures her workplace adaptations
She toggles on the accommodations that apply to her — lactation scheduling, fatigue pacing, flexible working requests, pregnancy risk assessment, pay continuity checks. The app auto-translates her choices into formally-worded HR language. She reviews it privately before sharing anything.

Step 3 — She shares only what she chooses
When she's ready, she generates a QR Workplace Compliance Pass. HR receives a structured, legally-framed accommodation document. They never see her clinical records, her journal, or her fertility treatment. She controls the membrane entirely.

What HR receives

When an employee shares her Workplace Compliance Pass, HR sees a single structured document. It contains her verified maternity status, a legal entitlements timeline framed as employer obligations, formally-worded accommodation requests with acknowledgement checkboxes, and her phased return-to-work proposal. They never see her clinical records, her journal, or her fertility treatment.

For HR — what the dashboard shows

The HR-facing dashboard gives People Leads a real-time view of their organisation’s maternity journeys. They see upcoming returns, accommodations awaiting acknowledgement, and a compliance centre tracking every documented action. Notifications arrive automatically when an employee shares a pass or submits a return proposal. The audit trail exists before anyone asks for it.

The health passport that travels with her

MaternityLink gives every woman a single, continuous health record from fertility treatment through return to work. Scan reports, midwife notes, MAT B1 forms, GP letters — all in one encrypted, portable vault. The more she adds, the stronger her protection. In Phase 2, NHS digital integration will auto-populate the record without manual upload.

She never has to start from scratch again

Her passport follows her. Every appointment. Every document. Every accommodation request. Whether she is in her first trimester, on leave, or walking back through the door on her first day back — MaternityLink holds her complete record, ready to share on her terms.

The 6-Stage Lifecycle Engine

MaternityLink re-skins itself at every stage of a woman’s journey, surfacing exactly what she needs when she needs it.

Conception & Fertility — IVF scan calendars, fertility treatment privacy shield

Early Pregnancy (Wks 1–12) — pre-disclosure privacy, camera-off flexibility

Preparing for Leave — handover planning, risk assessment triggers

On Maternity Leave — recovery tracking, neonatal care leave, Compassionate Mode

Preparing to Return — negotiation workbench, phased ramp-up matrix

Returned to Work — lactation scheduling, pay continuity, boundary enforcement

Compassionate Mode — for the moments that matter most

For pregnancy loss, bereavement, and NICU. The platform re-skins entirely — no week counters, no countdowns. Legal rights, trusted support from Sands, Tommy’s, and Petals, and an automated employer notice so you never have to make that call yourself. Northern Ireland introduced two weeks’ paid pregnancy loss leave in April 2026. England follows in 2027. MaternityLink is ready now.